Every purchase receives a compliant EU VAT invoice — automatically generated, emailed immediately, and available in your account. This page explains exactly how VAT is applied, what appears on your invoice, and how Polish KSeF affects Polish B2B buyers.
How VAT Is Applied at Checkout
Our VAT treatment follows EU law (Council Directive 2006/112/EC) and Polish tax law. The correct rate is determined automatically from your VAT ID and country at checkout.
| You are | VAT rate | Mechanism | Invoice states |
|---|---|---|---|
| EU business outside Poland with a valid EU VAT number | 0% | Reverse charge — you self-account for VAT in your country | “Reverse charge — Article 196 of Council Directive 2006/112/EC” |
| Polish business with valid NIP | 23% | Standard Polish VAT (faktura VAT). Invoice is mandatorily submitted to KSeF. | Your NIP, our NIP (PL6451705993), KSeF invoice number |
| EU consumer (no valid VAT number) | Rate of your country | OSS (One-Stop Shop) rules — VAT charged at your country’s digital-services rate | Standard invoice in EUR |
| Non-EU customer | 0% | Export of services outside the EU | “Export of services — outside the territorial scope of EU VAT” |
How to get the 0% reverse-charge rate
At checkout, select “I am purchasing for a business” and enter your EU VAT number in the correct format (country code + digits, e.g. DE123456789, NL123456789B01). Your number is validated in real time against the European Commission’s VIES database. If valid and your country is outside Poland, VAT is set to 0% automatically and your invoice shows the reverse-charge statement.
What Your Invoice Contains
- Invoice number (format FV/YYYY/MM/###) and issue date
- Seller details: ZILIO Marzena Rewers, Gliwicka 35, 42-600 Tarnowskie Góry, Poland, VAT ID PL6451705993
- Buyer details as entered at checkout (company name, address, VAT/NIP)
- Line items: product name, quantity, unit net price, VAT rate, VAT amount, gross price
- Payment method and payment date (marked as paid)
- For Polish B2B: KSeF ID after successful submission
- For intra-EU B2B: reverse-charge statement with Directive reference
- Currency: EUR
Polish B2B Buyers: KSeF
From April 2026 Poland requires all domestic B2B invoices to be issued through the Krajowy System e-Faktur (KSeF). For Polish buyers with a valid NIP, here is what this means in practice:
- The invoice is automatically submitted to KSeF by our invoicing system (Fakturownia) immediately after your order is paid.
- You receive the structured XML invoice and a PDF copy by email.
- The legal invoice is the one stored in KSeF — the PDF is a visual representation.
- The KSeF invoice number appears on the PDF and in your Fakturownia access link.
- KSeF archives the invoice for 10 years on behalf of both parties; you have no separate archiving obligation.
If you use your own KSeF access, you can retrieve every invoice we issue to your NIP directly from the portal.
Adding a Purchase Order (PO) Number
If your procurement process requires a PO reference on the invoice, enter it in the “Purchase Order / Reference” field at checkout. The PO number is printed on the invoice and transmitted to KSeF when applicable.
When You Receive the Invoice
- Immediately after payment: order confirmation with download links is sent to your email.
- Within a few minutes: the invoice PDF is generated and emailed separately. For Polish B2B, KSeF submission occurs in the same window.
- Account access: all invoices are available in your My Account area for re-download at any time.
If you do not receive your invoice within 30 minutes of payment, check your spam folder, then contact us at info@nis-2-templates.com.
Currency and Payment
All prices are displayed and charged in Euros (EUR). Polish customers paying via Przelewy24 or BLIK will see the amount converted to PLN at Stripe’s exchange rate at the moment of payment; the invoice is always issued in EUR with the PLN equivalent recorded at the National Bank of Poland (NBP) rate from the business day preceding the VAT obligation date, as required by Polish tax law.
Requesting a Proforma Invoice
If your organisation requires a proforma invoice before paying (common for public-sector buyers), email info@nis-2-templates.com with the products, quantities, and your VAT/NIP. We will issue a proforma within one business day. Payment can then be made by bank transfer (SEPA) against the proforma, after which the final VAT invoice is issued.
Multi-Entity Licences
A single licence covers one legal entity. If you intend to use the templates across multiple legal entities (subsidiaries, group companies), contact us before purchase for a multi-entity licence and the corresponding invoice. See the Terms & Conditions (§5.3) for the full licence rules.
Questions
For invoicing or VAT questions, contact info@nis-2-templates.com. We typically respond within one business day.
Disclaimer: This page summarises how invoicing works on our store. It is not tax advice. Specific VAT treatment for your organisation depends on your jurisdiction, status, and the nature of the purchase — consult your tax advisor for any VAT matters beyond the routine scenarios described above.